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Individual Faculty or Staff Traveler

Do I need to submit the INDIVIDUAL International Travel Forms?

Wake Forest University requires all Reynolda Campus faculty and staff traveling abroad on Wake Forest funds to complete the forms below. This includes all individuals who work on Reynolda Campus and who travel to any international conference or research site that is funded through Wake Forest. (If your grant is being handled through the WFU grants office, you must complete this process). Individuals must provide all required forms and information to the Center for Global Programs and Studies (GPS) before any funds for international travel will be disbursed by Wake Forest University.  All required forms and information must be submitted to the Center for Global Programs and Studies at least one month before individual travel begins.

WFU prohibits travel to countries where the U.S. Department of State has issued a travel warning unless prior approval has been obtained from GPS. A current list of travel warnings is available at http://travel.state.gov/. Faculty, staff and students may submit a request to travel to a country with a travel warning, but should be aware that such requests require additional time for review and that each application is considered on its own merits.

If you have any questions, please contact the Center for Global Programs and Studies at 336-758-5938.

INSTRUCTIONS:

  1. Submit the INDIVIDUAL Faculty/Staff International Travel Information Form (PDF). This form must have all the required signatures before individual travel begins. Please read the INDIVIDUAL International Travel Information Form carefully before signing.
  2. Submit the Faculty/Staff Assumption of Risk and Release Form. This form is required for all international travel if the international travel is voluntary or optional to your job. The form is not required if the travel is an integral and required part of your job. If traveling with another person (e.g. spouse or child), the form called Assumption of Risk & Release – OTHER Travelers (PDF) must be completed for each additional person.
  3. Purchase the International Travel Insurance (mandatory). There are two options: HTH international health insurance or iNext . The HTH policy is called HTH Student Accident and Sickness Insurance Policy, but it is available for faculty and staff travelers as well. The HTH policy will not cover expenses in the U.S.A. or your home country (for non-U.S. citizens). While the HTH policy is more expensive and must be purchased for each overseas trip (the minimum period of coverage is two weeks), it covers 100% of reasonable medical expenses. It also includes political security and natural disaster evacuation services. Faculty and staff may obtain a printed copy of the policy description in the Center for Global Programs and Studies, 116 Reynolda Hall, or from this link. The cost for the HTH policy is based on the number of weeks abroad at a cost of around $14 per week. Contact Global Programs and Studies for the HTH application.
  4. Attend an international security briefing arranged by University Police. Contact Bruce Sanspree at 336-758-3567.

Once the complete set of forms listed above has been received in the Center for Global Programs and Studies, the forms will be processed and copies will be sent to Financial & Accounting Services. FAS will then be able to process claims for reimbursements.

Faculty and Staff are asked to notify GPS of any changes to the itinerary or contact information.