International Travel Forms

**IMPORTANT TRAVEL NOTICE**
Due to the continuing impact of COVID-19, all non-essential university travel remains suspended until further notice.  Essential Travel may be considered for approval. However, prior to undertaking or committing to any Wake Forest-sponsored travel (international and domestic), all faculty, staff, and students (including groups) are required to receive pre-authorization. Visit travel.wfu.edu for more information. 

The health and safety of its students, faculty and staff is of utmost importance. For this reason, all individuals traveling internationally on Wake Forest funds must submit a series of forms to the Center for Global Programs and Studies (GPS).

  • Individuals traveling outside the United States to conferences, to conduct research or grant funded trips are included in this requirement.
  • Wake Forest will not disburse funds for international travel until the required forms have been submitted and approved.
  • All required forms must be submitted at least one month before individual travel begins.

Forms

Select the form that is relevant for your upcoming travel:

If you are a spouse, partner, or child (or any other person accompanying a WFU faculty member, staff, or student)

Mandatory International Insurance

All students, faculty, and staff traveling internationally for Wake Forest University are required to have international insurance. 

  • Faculty/Staff

    Wake Forest faculty and staff may choose either GeoBlue or iNext. The former is more comprehensive while the latter is more supplemental. Both policies are single trip only plans. Neither policy will cover expenses in the U.S.A. or your home country (for non-U.S. citizens).  You may compare the policies by reviewing the GeoBlue Member Guide and the iNext Basic Supplemental Plan.  Consult the GeoBlue Price Grid for weekly rates. Applications for each policy can be accessed via the following links:

    – GeoBlue Application Form for Faculty/Staff
    – iNext Application

    Dependents of faculty and staff who opt for the GeoBlue international health insurance should complete the GeoBlue Application Form for Dependents.

  • Students

    The mandatory international insurance available to Wake Forest students (required for students on Reynolda Campus, available to students on the Bowman Gray Campus) is provided by GeoBlue. Visit the GeoBlue Member Guide to view the policy. The policy will not cover expenses in the U.S.A. or your home country (for non-U.S. citizens). The GeoBlue Price Grid contains information about costs. Students participating in a WFU-administered undergraduate study abroad program will have the cost of GeoBlue included in their study abroad program fee. This requirement will be waived for WFU students participating in an Affiliate study abroad program that has insurance coverage equivalent to the GeoBlue policy.

Travel Advisories & Security Briefings

All students, faculty and staff traveling internationally should be aware of the U.S. State Department’s travel advisories and schedule a security briefing.

  • Travel Advisories Levels

    WFU prohibits travel to countries where the U.S. Department of State has Travel Advisories of Level 3 (Reconsider Travel) and Level 4 (Do Not Travel) unless prior approval has been obtained from GPS. A current list of travel advisories is available at www.travel.state.gov. Faculty, staff and students may submit a request to travel to a country with a designated Level 3 (Reconsider Travel) or Level 4 (Do Not Travel), but should be aware that such requests require additional time for review and that approval of such requests is never automatic.

  • Security Briefings

    All faculty, staff, and students traveling abroad are required to receive a security briefing from the Center for Global Programs and Studies (GPS). For more information, contact GPS at 336.758.5938 or gps@wfu.edu  (NOTE: Study abroad students will receive the security briefing at the mandatory pre-departure orientation.)